What are the minimum requirements for a contract management system?
We regularly receive questions from organizations about the minimum requirements for a contract management system, what are the minimum requirements to ensure the process is properly supported and separate must haves and nice to haves?
Although the contract management requirements for a contract management system can differ per organization, we have been able to discover a common thread over the years.
Basically, the fields with which the information can be managed are of course the basis, for example:
- Contract number
- The title (short description) of a contract
- Entity
- The contract manager
- Contracting party (this can be a supplier or customer)
- Contacts at the contracting party
- Start date
- End date
- Setup period
- Contract status
- Master contract
- Contract value
- Automatic renewal?
- Extension period
- Contract signed on date
- Contract type
- Term of payment
- Delivery conditions
- Notepad
And it is also very important that you have the opportunity to create contract fields yourself. Finally, working with templates (to control which contract fields are used per contract type) is much more effective than working with 1 screen with all available fields mixed together.
- Furthermore, the following support functions are very important:
- possibility to upload documents and link them to a contract
- possibility to give / deny access to contracts to persons or groups of persons
- automatic tasks that send email notifications to users, well before the end date – / – notice period date
- possibility to create tasks yourself for important moments during the term of a contract
- multiple languages for the system language of the contract management system
- possibility to process the data from the contract management system into reports and downloads
This is a good basis for proactively managing and monitoring all occurring contracts in your organization.
2Agree is a must for your company
2Agree is an easy and convenient contract management system which you can use at any time and anywhere in the world. Use your desktop, tablet or laptop and you can quickly and easily get an overview of all your contracts via the internet. Of course, your documents are secured and you can specify which user can view which documents. 2Agree is a must for your company if you want an overview of all your contracts at once, save costs and prevent unwanted contract extensions.
Daarom 2Agree contract management software
+ Volledige regie
+ Reductie van risico’s
+ Kostenbesparing
+ Voorkom ongewenste contractverlengingen
+ Hogere compliancy
+ Snel en accuraat
+ Meerdere gebruikers mogelijk
+ Documenten toevoegen
+ Taken verdelen en aanmaken
+ Vrijblijvend demo account!
2Agree biedt u een vrijblijvende demo
2Agree is uw partner voor online contractbeheer en stelt u in staat om op een veiliger manier de regie te voeren van al uw lopende contracten van uw organisatie. Via de online contractbeheer oplossing van 2Agree ontvangt automatisch een notificatie wanneer uw contracten aflopen. Zo kunt u zelf bepalen of u een contract wil laten aflopen en of zelf wilt laten verlengen. Wellicht zijn er mogelijkheden om uw diensten goedkoper af te nemen? Zo heeft u voldoende tijd om alternatieven te bekijken, kosten te besparen of te onderhandelen over uw huidige contract.
Vraag direct meer informatie aan
2Agree is een gemakkelijke en overzichtelijke manier van contractbeheer welke u op ieder moment en overal ter wereld kunt gebruiken. Gebruik uw desktop, tablet of laptop en via internet heeft u snel en eenvoudig een overzicht van al uw contracten. Uiteraard zijn uw documenten beveiligd en kunt u zelf aangeven welke gebruiker welke documenten kan inzien. 2Agree is een must voor uw bedrijf wanneer u in 1 oogopslag een overzicht van al uw contracten wenst, kosten wil besparen en ongewenste contractverlengingen tegen wil gaan.
